Why Proofread?
- It is the final check to identify and correct errors before a document is finalised
- It ensures professionalism and prevents misunderstanding in communication
Identifying and Correcting Data Entry Errors
- Transposed numbers:
- Numbers that have been swapped, like typing 21 instead of 12
- Incorrect spelling:
- Words that are not spelt correctly
- Inconsistent character spacing:
- Different spacing between characters in a document
- Inconsistent case:
- Incorrect use of uppercase and lowercase letters
Identifying and Correcting Layout Errors
- Inconsistent line spacing:
- Different spacing between lines in a document
- Blank pages/slides:
- Unwanted empty pages or slides in a document or presentation
- Widows/orphans:
- Single lines at the beginning or end of a page that should be with the rest of the paragraph
- Inconsistent or incorrect application of styles:
- Different font styles or sizes are used inappropriately in the document
- Split tables and lists:
- Tables or lists that are incorrectly broken up over columns or pages/slides
